1. Describe the requirement
Begin with the head type, material, available dimensions and quantity. Include a drawing revision or explain the questions still open.
2. Clarify the specification
Bring geometry, material, thickness, tolerances and document requirements into a consistent scope. Identify responsibilities and any project-specific conditions.
3. Review the quotation details
The actual offer should address quantity, currency, scope, inspection, timing and delivery arrangements. Catalogue examples do not replace those agreed terms.
4. Confirm documents and delivery arrangements
Keep drawing references, inspection records, packing requirements and dispatch arrangements aligned with the agreed order details.